Writing a Formal Letter
Formal letter writing is undoubtedly one of the most challenging types of letter format.
When putting it together, often you are addressing a person or organization with whom you are
not familiar and the quality of your content, including spelling and grammar will be strongly
Sender's Address: The sender's address usually is included in letterhead. If you are not using
letterhead, include the sender's address at the top of the letter one line above the date. Do not
write the sender's name or title, as it is included in the letter's closing. Include only the street
address, city, and zip code.
Date: The date line is used to indicate the date the letter was written. However, if your letter is
completed over a number of days, use the date it was finished in the date line. When writing to
companies within the United States, use the American date format. (The United States-based
convention for formatting a date places the month before the day. For exampl