Warning Letter Format
Recipient’s name: [Name of person or organization]:
Subject: [Describe the reason of the warning in less than 10 words]
Dear [Write down name of recipient with appropriate title],
[The first paragraph must make the most impact and should write in the very
beginning why is the recipient of the letter being warned and about what. If it is any
specific incident then the incident can be described briefly or if this is repeated
behavior, then mention what activities are unacceptable].
[In the second paragraph, the consequences of not paying attention to the warning
may be given. If it is a warning to an employee then his employment may be
terminated, if it is a tenant, his lease may be terminated and so on].
[In the last paragraph, you can sign off by mentioning the warning again and hoping
for a positive change in behavior from the receiver.]