[Name of Recipient]
[City, State ZIP Code]
Dear [Name of Recipient]:
I have an appointment scheduled on [Date of Appointment] at [Time].
Unfortunately, a conflict has arisen in my schedule, and I must [cancel/postpone]
visit. I sincerely apologize for the inconvenience. I will be back in touch with your
to reschedule for a future date. [Delete previous sentence if you will not be
Thank you for your understanding in this matter.