Your street address
Your city, state, zip
Person addressed to
Business street address
Business city, state, zip
Dear sir or madam:
Effective (date), we would like to cancel our contract for monthly maintenance on the
XYZ Photocopy Machine. Please credit our account with any balance owed.
The details of our contract are as follows:
(Customer name/business name)
If you have any questions, I may be reached via email at (email address) or by
telephone at (telephone number). I would appreciate confirmation of this letter and that
our account is closed in writing within 30 days of receipt of this letter.
Thank you for your prompt attention to this matter.
(type out your name)
(type out your title)