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Sample Transfer Acknowledgement Letter

Name of Employee


Name of Human Resources Officer or Designee

Congratulations on your new position as (title of position) at the (name of
school/unit/department employee is transferring to). I am writing to
acknowledge your transfer from your current position as (title of old position)
at the (school/unit/department employee is transferring from), effective
(employee’s last day at old school/unit/department).
Your leave balances as of (employee’s last day) will be the following:
vacation xx.xx hours (x.xx days); sick leave – xx.xx hours (x.xx days); personal leave
x days. These balances, which have been reported to your new department,
are subject to change in the event you use any leave before (employee’s
last day).
On or before your last day at (old school/unit/department), please arrange a
time to meet with (name of individual responsible for collecting property)
(to return all university property items identified on the attac